Anyone who travels regularly for business will know just how expensive and time consuming it can be. Weather it’s for attending an industry event, or if travel is a required part of the job such as for a contractor, it all adds up in time and money. Travelling abroad is a major factor in the success of many businesses, especially those operating across multiple countries.
Most staff at any business won’t have to travel too much, with the main ones being the commute to work and any site visits they have to do. A few hundred miles a week is common for alot of people, but for those with bigger journeys, the logistics are easy to get burnt out on.
Even though companies cover travel expenses in most cases, it’s always best practice to research cheaper places to stay, and the most cost effective way of getting there. Many trips are overnight, such as for conferences, and amenities are always lacking away from home.
The travelling is almost always the most expensive part of any journey, and if travelling abroad this can add up fast. Even with a small country such as England, travelling from city to city can take the best part of a day easily, meaning time has to be taken away from working. Sure, you can work during the journey, but this simply isn’t an option for many businesses. If the person is driving themselves to their destination, then that time is essentially paid work, but with no return.
If the destination is in the same country, the best option is usually to simply drive. Materials have to be taken to sites which cannot go by train or plane, so driving really is the only option. Unfortunately, it’s rare that two drivers will be present in a vehicle, meaning breaks must be taken every few hours; another cost to the company in time and revenue.
It’s vital that companies weigh the options when deciding to go to an event or take a job; travel expenses are never included to the business, so they lose money on the journey there and back. The plus side for the business about this is that it has the potential to both increase client base, and give the company a better country-wide presence.
If you’re travelling abroad for business and need somewhere to stay overnight, the best option is usually to use a booking service such as AirBnB, or an affiliate of your business. It’s easy to build rapport with a hotel chain, and can end up being a mutually beneficial relationship. Your company would prefer to use a hotel chain they know and trust, and the hotel gets a regular guest as part of a trusted business; win-win. Hotels are great at these relationships, because they know that little or no damage to the room will be incurred with a professional, as opposed to a holiday visit.
Incidentally, this also works for booking a hotel without a business trip in mind. For city breaks, booking the hotel as a business trip instead of a holiday often gets preferential treatment from the staff, because everybody enjoys repeat business.
Most businesses accept travel expenses as part of their daily life, for everything except the commute to work. The reason for this is simple; it’s tax deductible. Saving the company money is always a good way to keep in their good books. However tricky travelling may be, be sure to be safe on the road, and also get proper receipts for any transactions.